Document scanning services in Manchester Transform your office by converting your documents to digital format with our secure data capture and document scanning service in Manchester.

Our document scanning and data capture services can transform your documents to digital files, enabling you to save office space, & cost, improve your operational efficiencies and meeting GDPR compliance. We have been providing data capture and document scanning services in Manchester for over 16 years and our document scanning bureau processes millions of images every month. Our facilities have been built around flexibility and scalability to cater for one-off scanning projects to ongoing re-occuring digitisation of documents.

We provide fast collection and delivery of your documents in Manchester and the surrounding areas to accommodate same day scanning needs. Our experienced drivers and collection coordinators can also assist you in removing your files from filing cabinets and storage locations to secure & lockable boxes.

Document Scanning Process

The document scanning process What we do with your documents

  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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This is what we can do for you

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What do we typically scan?

Our document scanning bureau in Manchester scan and process millions of documents each month for the HR, Finance, Accounts, Estates, Maintenance, Operational, Pension and Legal departments.

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How long does it take to scan?

We have a flexible and scalable infrastructure to scan and convert large backlog of millions of documents to small >on-demand scanning requirements. Our document scanning team can work with you to accommodate your specific turnaround time requirements.

Dropping off your documents

Due to our security and data confidentiality policies, we highly recommend you to contact us first to make an appointment to drop off  your documents for any scanning and digital conversion needs.

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What formats can you scan to?

Our document scanning and conversion department typically scans and convert documents to image formats such as PDF, PDF Searchable, TIFF, JPEG, BITMAP, CAD (.dwg, .dxf) and DICOM, etc.

Do you provide OCR of documents?

Our document scanning to OCR service offers an additional process of applying OCR functionality to convert documents to searchable PDF, editable Microsoft Word, Excel, XML or a CSV file format.

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Accessing your scanned documents

Once your documents have been scanned and converted to digital format, we can supply the data on whatever medium suitable for you, for example this can be a CD, DVD, USB, FTP or via our Pearl Cloud system.

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Physical storage of documents

If required, we can store your scanned documents in one of our secure document storage facility for a short or long term period.

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Secure document shredding

Upon your approval we can shred and dispose off your documents to BSI standards and provide you with a certificate of secure destruction.

Document scanning in Manchester using the latest technology

Our scanning solutions can help your business save time and money, increase productivity, remove human error, reduce the use of paper, modernise your office and more.

Get in touch

Speak to a member of our document scanning sales team in Manchester today to discuss your scanning project on 0161 832 7991 or via email or by filing in a quick quote form

Contact us

Start your scanning project today

Advantages of document scanning in Manchester

Wide range of documents covered

Our document management and document scanning services in Manchester can revolutionise your business by converting paper documents and processes to digital format.

Many businesses in Manchester and the surrounding areas are enjoying the benefits of having their documents professionally scanned and converted to digital formats by our scanning service. We offer: Book scanning service; Heritage and historical archive scanning; Microfiche and Microfilm scanning service; Document management solutions; Large format scanning service; Aperture card scanning service; Invoice scanning service; Digital mailroom services.

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Security and confidentiality

Data security and confidentiality is at the heart of our operation. We are certified to ISO 9001 (Quality Management System), ISO 27001 (Information Security system), PCI DSS (Payment Card Industry Data Security Standard), Cyber Essentials, ICO (Information Commission Office) etc.

Our staff members are CRB/DBS vetted as well as sign data confidentiality and secrecy agreement when joining our organisation. This provides our clients peace of mind when outsourcing their scanning requirements to our document scanning bureau.

Bespoke document scanning solutions

Tailored document management system

Depending on your objectives we can provide or recommend just the right solution for your needs, for example if you are looking to create a paperless office, digital archive, document scanning and digital retrieval of large volumes of documents or document access requirements from multiple national or international locations via secure Cloud based document management system, etc. Our expertise and flexibility enables us to provide our document scanning and management services via our Halogen or Pearl Cloud range or we can deliver the data in the formats that are compatible with third-party document management systems; such as Microsoft SharePoint, DocuWare, Invu, FileBase, Relativity, Case Management System, ERP systems, SAP, Great Planes and Sage Accounting etc.

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In-house cloud system

Our very own Pearl Cloud document management system can provide a Cloud based document storage and retrieval solution. Our integrated document scanning and cloud based service offers fully hosted and managed solution to our clients. This in return provides huge cost savings in capital spending, system maintenance and recruiting highly qualified IT staff.

Local presence with UK wide coverage

We work with clients in Manchester and throughout the UK to provide highly professional and confidential document scanning services and are approved document scanning and data capture service provider to many public and private sector organisations with over 15 years of experience.

Get In Touch

Get in touch with us today to find out how we can help you transform or at least greatly improve your business.

Contact us

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Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.