PearlScan

Cookies and Privacy Policy

This privacy policy explains:

  • How we collect and use your information.
  • How you can tell us if you prefer to limit the use of that information.
  • The procedures that we have in place to safeguard your privacy.

Some of the information we collect may include your “personal data”. Personal data includes your contact details. In this privacy policy, and for the purposes of the Data Protection Act 1998, the data controller is PEARL SCAN GROUP whose registered address is The Exchange, 5 Bank Street, Bury, BL9 0DN (“Pearl Scan Solutions Ltd, “Pearl Scan Group “we” or “us”).

Pearl Scan Group is a private limited company registered in England and Wales under registration number 04637136. It has notified the Information Commissioner’s Office that it processes personal data (under number ZA023205). This policy was last updated on 4th June 2012, and must be read in conjunction with the website terms and, if you are one of our valued clients, our terms of business. The June 2012 changes simplified our policy, and added details about our website cookies. If you are unsure about how cookies work, you can visit www.allaboutcookies.org.

The information we collect using this website

We use cookies to collect anonymous data to help us check the website is working properly, and to provide us with feedback about how the pages are viewed.

If you work for Pearl Scan Group, you may be given permission to access private areas of the website. We use cookies to help protect those areas, and you will need to use your secret log in details to access those pages. You will not be able to access those areas if you disable cookies.

Some of our website pages allow public comments. If you choose to comment, you must provide us with your contact details. This helps us check that all comments are genuine, and lawful. No cookies are used in that process. You will still be able to comment if you disable cookies.

Some of our website pages allow “webchat” or “instant messages” or include contact forms. If you choose to use these features you must provide us with your contact details. We will only use the information you provide to reply to your enquiry, and to provide you with further relevant information about our services and general updates. You may request that we delete your information, or unsubscribe from our updates at any time. Webchat and instant messages may use cookies that are necessary for those services to function.

If you wish to attend a Pearl Scan Group event, our event pages can be used to provide us with your details. We will only use the information you provide to deal with your request to attend an event, and to provide you with further relevant information about our events and services. You may request that we delete your information, or unsubscribe from our updates at any time.

If you wish to apply to work for Pearl Scan Group, our recruitment pages can be used to provide us with your application and your information. We will only use that information for the purposes of your job application.

How we protect your information

All information we collect is subject to our internal data protection policies. Our partners and staff are trained in data protection principles. We review our security arrangements and delete old data regularly. Our data is normally stored in the United Kingdom, but we reserve the right to store the data on carefully selected portable devices, in paper files, and to transfer data abroad.

How we share your information

In order to provide our services, we need to allow our partners and employees access to the information you provide. We keep a record of all correspondence to help us keep track of the enquiries we receive, to comply with the law. We share anonymous data with our website service providers so that they can help us provide our services, and provide us advice on our marketing activities.

We also share personal data with our service providers so that they can help us comply with our regulations, and to provide our marketing services, such as email newsletters or invites to our events. All of our service providers have promised to look after the personal data carefully, and not to use the personal data for any other purpose. In the event that we sell or buy any business or assets, we may disclose your personal data to the prospective seller or buyer of such business or assets, but only after assuring ourselves that the personal data will be kept confidential. If Pearl Scan Group’s business is sold, personal data will be one of the transferred assets.

Lastly, we may also share personal data if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of website use, our terms of business; or to protect the rights, property, or safety of Pearl Scan Group, our employees, clients, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Your rights

You have the right to ask us not to process your personal data for marketing purposes. You can unsubscribe from our marketing correspondence at any time.

Our website may, from time to time, contain links to and from the websites of our clients and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to those websites.

Some of the cookies that are used on our website are provided by third parties (such as Google). You may refuse to accept cookies. You can check how to do that on your device by referring to your operating system help pages. More help can be found on www.allaboutcookies.org.

The Data Protection Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

Your consent

By submitting your information, you consent to the use of that information as set out in this policy. If we change our privacy policy we will post the changes on this page. Continued use of the service will signify that you agree to all changes.

Contact details

We welcome your views about our website and our privacy policy. If you have any queries or comments, or if any of the information that you have provided to Pearl Scan Group changes, please contact us.


Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.