Digitising information and going paperless is no longer a futuristic ideal. It’s happening as we speak. But as with all transitions, having a good strategy is paramount. If you’re taking steps to reduce the use of paper in your organisation, scanning is the easiest and most effective way to catalogue your documents and the information they contain.
Scanning is faster, less expensive, and often more accurate than other types of data capture. Manually entering data is simply not a reasonable strategy if your organisation has many documents that need to be digitised. Even if you choose to employ the services of a third party data entry company that utilizes manual keying of information, you’ll likely find it’s more expensive and takes longer than utilizing the services of a professional scanning company like Pearl Scan.
Many people are unaware of just how sophisticated scanning software has become in recent years. Optical Character Recognition and Intelligent Character Recognition have become exceptionally effective, which means that having your documents scanned isn’t simply a process of transforming them into digital images.
On the contrary, top of the line scanning services can not only scan your documents, but they can also capture the data those documents contain. For example, Pearl Scan is able to scan a document, index each document in order to gather relative information, and then provide you with that data in a searchable database.
In addition to being used to index data from printed materials, OCR can also be used to ensure that the document files themselves are searchable. This is an enormous advantage over traditional media.
Having your documents scanned by a professional scanning service in order to capture your data provides you with enormous flexibility in terms of how you want your information organised, indexed, and saved. If there’s a particular file type your industry has a preference for, for example, it’s very likely that a professional scanning service can provide your documents in that form.
If you need your employees to be able to access this data, anytime and anywhere, it can be uploaded to a cloud storage service. If, on the other hand, you wish to restrict access to this data, you can opt for keeping it on a USB thumb drive or CDs, etc.
Scanning your documents to capture data is one of the best choices you’ll make in the transition to a paperless workplace.
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.