For every full council meeting at East Lindsey council, in Lincolnshire, the cost of paper and postage of documents relevant to the meeting is £300, on average. That average cost of getting agendas to members in the post can rack up to £5000 annually. The council now want to eliminate, or at least reduce these costs, for a more efficient workplace through electronic correspondence and sharing of files.
By the end of the elections in May, they hope to have adopted a ‘paper-light’ approach. The council are said to already store some data electronically and try to communicate via email as much as possible but with the new system in place, they are hoping to save costs and increase efficiency significantly.
With more and more local authorities taking steps to going paperless in the office, costs will be reduced as well as increased efficiency and space in the office. Paperless offices also means old minutes and other documents from council meetings, usually stored in filing cabinets, boxes and folders, can also be scanned into digital format to free up space in offices and to provide easier access to the information through a digital document management system.
Here at Pearl Scan, we offer a range of services including file scanning and digital document management to help organisations, like East Lindsey District Council, save money, time and space while working towards a paperless office. We adapt each service to the needs of our clients providing them with a tailor made solution to their document management needs. If you would like to hear more about the services we offer please browse our website or get in touch for more information and a free, no obligation, quote.
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.