It’s been well documented that document scanning can help businesses increase their productivity and improve staff morale. However one of the main benefits of a paperless office is the benefits it brings to the environment. Seemingly obvious when you think about it, but often overlooked in a business setting because of the incredible benefits it brings to the core business itself.
So how can you make the most of the environmental benefits of document scanning for your business?
Include it in your CSR strategy
In an increasing environmentally friendly age, scanning your documents can significantly help a business to move seamlessly towards a paperless office. And as we all know, paperless offices are the best – and easiest – way of making a big difference to a businesses’ green credentials. With less paper produced, you are signalling your commitment to helping the environment, which you can include in your CSR strategy.
Cut down on energy bills
A perk of a paperless office often overlooked is the space it can free up. As businesses grow, the amount of files and paperwork needed multiplies significantly meaning that businesses need to invest in filing cabinets and bookcases in order to keep papers in order. However by digitising these documents, you can free up valuable space meaning you are less likely to need a bigger office, which aside from helping you to save money on increased rent, means you save money on heating and lighting.
Save money on paper consumption
An office that relies heavily on paper documents obviously gets through a lot of paper every single day. And however caring you are to the environment, such as using recycled paper where it permits, there is nothing quite as helpful to the environment that going completely paperless. With the worldwide consumption of paper increasing by 400% over the last 40 years, even if half of the world’s businesses went paperless, that would significantly help to cut down on the number of trees needed to fuel the business world.
Businesses should always look for new opportunities to become more efficient and reduce costs without having a detrimental effect on the business itself. Digitising documents is one of the best ways to bring a plethora of benefits while causing minimal impact to employees. If you’re thinking of making the switch, or if you want to find out more about how data capture can help you increase your profit margins, contact Pearl Scan today.
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.