Most people will probably visit this page because they are already using some form of standard document storage and are looking for an alternative. Congratulations, you’ve found it. We would now like to emphasise what we believe are some advantages of document scanning and scanning services.
Although document scanning has been around in the public eye for around 20 years, it’s only really been used advantageously for businesses in the last decade or so. It’s somehow still looked down on with a sense of snobbery because it still somehow seems too ‘futuristic’ to have a digital filing system, but the fact is that hundreds, if not thousands, of companies are jumping aboard every single day.
BuyerZone.com, an office equipment resource centre, goes into just a few of the benefits:
One of the biggest hidden costs that paper-intensive businesses face is the time it takes to work with paper files. Employees spend valuable time walking to and from central records rooms as well as finding and replacing documents. A document scanning solution makes employees more productive, since they can work with those documents without ever leaving their desks.
Document scanning solutions also eliminate the costs of lost documents, and can even provide savings in the form of reclaimed office space that had been used for paper storage.
If you’re not taking data security seriously, you should be. Threats from outside (competition, identity thieves) and inside (disgruntled employees, employee theft) threaten the integrity and value of your most important information. Document scanning solutions can provide several layers of security:
Other benefits to document scanning solutions:
All of these are excellent reasons as to why document scanning is a great solution to maintaining and accessing your documents, but they have missed some of the larger pieces of the pie.
Efficiency is a major advantage of document scanning, above other forms of file storage, and has been known to play a big part in any company’s decision to give up on paper for good. Although they do go into it to some extent in the process consistency section above with mentions to filing consistency and naming. Because all of your files are effectively in one place, they become easier to access and therefore quicker which makes team members work more and work faster.
If you would like to know more about how our file scanning solutions can help you and your business, get in touch today.
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.