Technology has outpaced the traditional document storage practices. Today businesses are looking to optimise their office space, improve efficiencies and meet compliance by adopting digital document storage and management.
We can scan and convert your documents into easily accessible digital formats of your choice such as PDF, Searchable PDF or TIFF and can arrange a secure collection of your documents from anywhere in the UK with a turnaround to suit your needs. Upon completion of your scanning requirements, we can securely return, store or shred your original documents with certification to the BSI standards.
Trusted by many well known private organisations and public sector bodies, Pearl Scan has delivered many document scanning projects ranging from a one-off backlog bulk document scanning to an on-going reoccurring service. Our document scanning services provide conversion of all types of documents, books, microfiche, questionnaires and drawings, etc. to digital format.
As well as scanning documents to provide digital document storage and management, we also offer range of data capture and conversion services. This includes document scanning to capture and extract the required data from documents such as invoices, forms, surveys and birth & burial registers, etc. Our data capture service uses the latest in OCR, ICR, OMR, Barcode recognition as well as eye bowling of documents to provide a manual data entry service. To enable our clients to achieve operational efficiency and cost benefits, our aim has always been to provide the most accurate and cost effective data capture service.
Whether you are undertaking an office move, moving towards a paperless office, setting up a digital mailroom, looking to scan your supplier invoices or employee files, speak to our experienced document scanning sales team or browse our website for more information.
Providing document scanning and data capture services for the last 15 years to variety of industries and departments in both public and private sectors have enabled us to gain extensive knowledge and expertise that go beyond the norms. This in result has helped us to invest in the technology that is suited for the particular types and categories of documents in each industry and department.
Tailored methodologies developed to handle certain types of documents have been implemented throughout the processing stages where a box standard method would have not been suitable and ultimately resulted in un-necessary time and cost being spent. The benefits gained from our innovative approach have helped many of our clients who initially thought that the digitisation and conversion of their documents may have not been achievable.
We have many case studies and references available where our specialist document scanning and data capture services were utilised to achieve client’s specific requirements around technology, compliance and cost effectiveness.
If you have an existing document management system such as Microsoft SharePoint, Invu, Alchemy, DocuWare, SAP or Sage etc. Our scanning team can scan and supply the data in a digital file format that is compatible with your existing system. We can provide scanned data that can be seamlessly integrated with your existing EDMS, ERP or CRM system. Speak to our experienced sales team to discuss the scanning of your files into your existing system.
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Thanks for completing the job on time and with so much care and attention. These are our archive documents that told the Anglian Water story from over 40 years ago; it was really important that they were scanned well and returned to us in the same condition. Pearl kept me up to date with progress of the project and return dates.
Anglian Water Services
Reliable service, fast delivery. Can recommend.
Data captured from microchipping forms onto Excel spreadsheet - We were delighted with the professionalism of Pearl Scan and the speed of the job. The communication with them throughout the project was excellent and we would definitely use them again.
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.